Responsibilities/Essential Functions Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Download the PDF 13. Staff. Policy: ERSEA-2 Subject: Age and Eligibility Verification Objective: CCCDC staff will accurately perform age and income eligibility verification. hM =L@QkUN^7;y \ Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. partnering and engaging families of children with disabilities and suspected delays during the ERSEA process and beyond. Identify how your program can promote and reinforce family engagement in . Age Eligibility: a. endobj Enrollment. With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. 3. endstream endobj 1176 0 obj <>stream After a program determines it's service area, it needs to assess thecommunity. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. ERSEA: Moving Beyond Implementation. The ERSEA Specialist certifies eligibility and assures it concurs with client and data system information. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. Find a Head Start job near you or anywhere in the U.S. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. / Tala Q . <> <> All documents are updated when available. <> 4 0 obj Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator How does your program's selection criteria make sure those most in need of services are prioritized? endobj 230 Court Street Paintsville, Kentucky 41240 Phone: 606-789-1600 Fax: 606-789-5192. National Centers: Head Start Family Advocate . So, that's clarified in this final rule. Secretary of Head Start in accordance with Section 645 of the Head Start Act. Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Policy & Regulations Listen Current as of: June 23, 2022 The Head Start Program Performance Standards The Head Start Program Performance Standards ( HSPPS) define standards and minimum requirements for all Head Start services. 8paRORlpT`hi#Es%]o]!j3r[8(VU BA.v*sC.PE)3YS2I|B\z(ge* x059,D@P"MEM`wFU2Gm'KLS Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . Catherine: It must be. * Take part in the development of policies and procedures, when necessary . endobj Updated December 2014, Head Start of Lane County General Responsibilities: Responsible for the development, supervision, coordination, and implementation of the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Parent, Family, and Community Engagement (PFCE) component as required by the Head Start program Performance Standards and state and federal mandates. 12 0 obj An individualized approach to welcoming families is a key factor to successful recruitment. endobj A different approach is taken for Early Head Start child find. Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. How does your program's data and evaluation system support staff to assess the selection process and inform future planning and improvement? 6 0 obj As part of their responsibility, program leadership should understand how community assessment data informs selection criteria. When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Policies, Procedures & Forms ASQs by Age ASQ-3, ASQ-SE screening tools and activity suggestions by age Child Health Forms for health, nutrition, hearing and vision screens, allergies, immunizations, medication and more Child Mental Health Behavior and mental health assessments Classroom Safety & Equipment V$$&+^H'+U"L dq/lH'!8 PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. Community assessment and eligibility data are used to understand the service needs of SNAP recipients and over-income applicants. Catherine: Absolutely. Actually this section is where -- I'd like to talk a little bit about focus on potentiallyserving mixed income groups. Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Head Start/Early Head Start Logo. So 10 percent of a program's total funded enrollment, including all the modelsthat they run, must be children with disabilities. Elizabeth: That's Subpart A. So speaking of that, the next section is really important as well,it's a brand new section on suspension and expulsion, and it codifies a long-standing practice, thatHead Start programs don't expel children. <> <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 20 0 R/Group<>/Tabs/S/StructParents 1>> Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. Attendance Policy (4/22) Child & Family Development Eligibility and Income Guidance (4/22) Early Head Start Application Guidance (7/22) Enrollment Policy & Procedure . Income eligibility is determined for all EHS children transitioning into HS. <> Develop, maintain, and manage system to track the eligibility, recruitment, selection . Selection of over-income children is based on need and limited to 45% of a program's funded enrollment (45 CFR 1302.12). ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Selection Process. The program uses its understanding of the community to develop criteria, accounting for evidence-based risk factors. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. endobj ERSEA: Strengthening Family and Community Engagement Practices for Recruitment. This ERSEA Specialist position earns a competitive wage of $18.25/hour. 14. ERSEA governs how programs determine eligibility, enroll children, and track attendance. agency policy and procedures. Parent/Child Fees. Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. Catherine: There is. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist endobj These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. . 14 0 obj A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. <> <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> <> Policy: To ensure that the program has an effective ERSEA Committee that will enhance the program's ability to effectively meet the requirements of CFR 1305 and all other regulations and procedures in this critical management system. and enrollment policies and procedures to ensure it is meeting the needs of eligible pregnant women, children, and children . Office of Head Start (OHS) Latest from OHS Mitigating the Spread of COVID-19 in Head Start Programs January 6, 2023 Encouraging IDEA Collaboration Between State Agencies, Local Agencies, and Head Start Programs October 7, 2022 HHS Acts to Support Increased Compensation for Early Childhood Educators September 14, 2022 View More News Policies & Procedures The ERSEA Committee . 15 0 obj 7 "TPITOS" Observation Policy -EHS PURPOSE: To ensure that Early Head Start children are provided with a high level of classroom quality by their caregiver. STAFF AND PROGRAM MONITORING. Children with disabilities who have been evaluated and deemed eligible for IDEA services but are not receiving services count toward the 10% requirement. Head Start Act; Head Start Program Performance Standards; Fiscal Regulations; Program Instructions . X{7 27k 90Gsz%M$7=Y^k_; /$TvHi-H>P]kArIyBlEUPQO==:kT0sA(dF)D'rQoAH3uwSo*a.j2Xo}{qwgu d. dyuRd(b#0dH-kl~~=b7o^/?_xtm.Lp 7EMn ut/7Df Ab!~ih4uwM~dn!VR|hO2yM8V'/1xt8g3 1l9[)h{yb]5GpWgyJ;b-Q1,|d7OKdkg+v*U"\'iZ>D?q^T{qm0krTt Prefill your email content below, and then select your email client to send the message. ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. In collaboration with the Head Start Director, the Executive Director will ensure the governing body, any advisory committee members, and the policy council are provided appropriate training and technical assistance to include: 1. endobj Elizabeth: And now it must be reviewed annually, correct? Does your program planning and service system design prioritize younger children where Head Start-eligible children can enroll in high-quality, publicly funded pre-K for a full school day and children from diverse economic backgrounds? Related Regulations: 1302.12 Operational Procedure: 1. Head Start Policy & Regulations. 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms. Recruitment Flyer: Central. Head Start staff help families in identifying barriers to consistent attendance. Also, find resources to identify community partners and better address community needs. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ This policy complies with Head Start Performance Standard 45 CFR Section 1302.13. 1.4 The Grantee analyzes the capacity of the proposed provider(s) for the provision of quality Head Start and/or Early Head Start services. A program's policies and procedures cannot require families endstream 2023-2024 ERSEA Document Slides. Foundations of ERSEA. In the next section, attendance, that has a new focus, actually, it's really onimplementing strategies to promote regular attendance for each child. Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service. Prefill your email content below, and then select your email client to send the message. . Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. Those who are responsible for distributing and monitoring reports in ERSEA will . $2500 Hiring Incentive. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. The ERSEA Coordinator assures that our program is fully enrolled . Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year.

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